From the very beginning of employment, employees come into possession of several important documents related to their work, including the individual employment contract, job description, and the internal regulations of the employer. Additionally, employees inevitably encounter certain information discussed during the recruitment process or preliminary information sessions, provided these details have been documented in any form. Furthermore, during the execution of the employment contract, additional acts may be concluded or decisions modifying the contract may be issued. It is essential for all these documents related to the employee’s professional activity, without being exhaustively listed, to be kept by the employee for several reasons.
One important aspect to consider is that these documents serve as evidence and protection in the event of a dispute or litigation with the employer. In this regard, in the case of a labor conflict, such as unjustified or illegal dismissal, workplace harassment, or other legal disputes, relevant documents can be crucial in supporting the employee’s position before a court or an arbitration committee. They can demonstrate abusive behavior, non-compliance with the contract, or other violations of the employee’s rights. Additionally, professional documents are useful for verifying and ensuring compliance with the working conditions stipulated in the contract or the accuracy of payments made.
Moreover, maintaining a portfolio of documents that includes, for example, performance reports, annual evaluations, or professional training certificates helps demonstrate skills and achievements to the current employer or potential future employers. These documents can be essential in proving professional progress, competencies, and accomplishments within the company.
Apart from these considerations, documents containing information about income statements, tax forms, or professional expenses are vital for correctly completing tax declarations and ensuring compliance with regulatory requirements.
Consequently, by carefully and systematically keeping documents related to their professional activity, employees can better manage various aspects of the employment relationship as a whole, ensure a high level of protection of their legal rights, and facilitate career development and advancement.
For further information or any additional inquiries, please do not hesitate to contact us:
➡ Phone: (+4) 031 426 0745
📧 Email: office@grecupartners.ro
We are here to assist and provide legal support for all your needs. We look forward to discussing with you.
Andreea Bogozi – Compliance Consultant
